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1. Clubtext Account Sign up
2. Clubtext User Structure
3. Account Set Up
4. Importing Members All at once.
5. Storing Member details
6. Membership Reports
7. Sending from the Web
8. Sending from your own phone.
9. To receive a delivery confirmation
10. View Messages Sent
11. Adding a Sponsor’s message

1. Clubtext Account Sign up

1. Go To www.clubtext.eu
2. Click on Subscribe
3. Fill in the relevant details. (NB: Ensure that the mobile and email address supplied are that of the main user (administrator) of the system.
4. Print order if you require it. (This will be emailed to your address also)
5. Complete the credit card payment (€99 or £39stg per annum).
6. An email is sent confirming your payment and your order details. This can be used to reimburse you if a personal credit card was used.
7. Your account logon details are sent via email and text message.

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2. Clubtext User Structure

• Administrator
• Has access to all Managers, Groups and Members.
• Typically the user who first registered the account
• Manager
• Has access to the Groups and Members assigned to them.
• Can have access to more than one Group.
• Typically coaches, managers, pro etc
• Groups
• Contains Members.
• Teams, supporters club, committee etc
• Members
• Can be members of more than one group.
• Players, supporters, members etc.

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3. Account Set Up

1. Setup Managers

Managers can log in to Clubtext, maintain the groups allocated to them and send messages to Members of those groups.

2. Setup Groups

Groups contain a list of Members and are controlled by their assigned Managers.

3. Setup Members

Members are assigned to one or more Groups.
Members receive messages/emails from their Managers.

4. Assign Managers to Groups

You assign a Manager to a Group(s) to allow the Manager to send messages to Members within the Group.

5. Assign Members to Groups

Members are assigned to Group(s) so that they can receive messages from Managers.

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4. Importing Members All at once.
You can download an excel template from www.clubtext.eu

1. Go to Admin
2. Click on Import Members
3. Fill in the excel template (Required field are Forename, Surname and mobile number)
4. Browse to the excel file stored on your PC.
5. Click on import

This function can used at any time to add and\or update members.

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5. Storing Member details
As well as the personal details for each member the following details can be added.

1. You can add the following detail to any member already saved or imported.
2. Picture of member
3. Add a history for the player\member (e.g. awards or honors won)
4. Add financial details about club membership.
5. Add custom fields. Can be used for any other club business.

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6. Membership Reports
The reports can be printed after logging on.

1. Go to Reports
2. Select either Member List or Member details.
3. Select the parameters you require.
4. Member List: provides a list of members within the group range selected.
5. Member Details: Provides individual report on the member selected.

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7. Sending from the Web.

1. Log on to www.clubtext.eu
2. Select multiple members
3. Type and send the message.
4. Text cost 5.9c
5. Replies are received to the phone of the person logged on.

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8. Sending from your own phone.
You want to send a message about an upcoming fixture to the Under 16 group\team. You have already set up the team on www.clubtext.eu and have named it “U16”

1. Type the following message on your text message editor on your phone:
2. “U16 Match versus Kerry in the under 16 county championship on sat. at 3pm in the sports ground.”
3. Please ensure that you type the group code at the start of the message.
4. Send the message to 0044 762 480 3776. (You will be charged for this one message)
5. This message is then re-routed to all the players in the under 16 team.
6. Each message will be charged at 5.9c and deducted from your club’s account.
7. All replies are returned to your phone.

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9. To receive a delivery confirmation

1. Log on to www.clubtext.eu
2. Go to Admin
3. Click on Profile
4. Check the box beside Delivery Message Active
5. You will now receive one message to inform you that your batch sent to the under 16 team has been delivered.
6. Charged @ 5.9c

10. View Messages Sent

1. Log on to www.clubtext.eu
2. Click on Reports
3. Click on Sent Messages
4. Enter the parameters you require and preview the report.

11. Adding a Sponsor’s message
You can include a sponsor’s message with every text that is sent from clubtext. This allows a club to seek suitable sponsorship and offset the costs of running the system.

1. Log on to www.clubtext.eu
2. Go to Profile
3. Enter the sponsor’s message in the appropriate field.
4. Every message will have this at the end of the message

To view more detailed instructions on how clubtext works click here

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